More grants won, less time wasted
Automatic monitoring of grant calls · compatibility scoring on concrete criteria · pre-populated dossiers with the documentation already available.
// The client
Italian third-sector association
small staff · public and private grant calls as an essential source of funding
Keeping track of grant calls was an enormous job: they have to be searched across dozens of different sources, read, assessed and then prepared with a mass of documentation. The risk was twofold — missing suitable calls because there hadn't been time to spot them, or burning days of work on applications with little chance of success.
// The problem
Monitor a far higher number of grant calls without increasing the staff's workload. Reliably select the ones with a real chance of success. Speed up the preparation of dossiers by leveraging the documentation already available within the association.
// The solution
Internal system that keeps an eye on grant calls on the association's behalf and, for each one, assigns a compatibility score based on concrete criteria: alignment with the mission, eligibility requirements, amount and co-financing, reporting complexity, timelines. For the most interesting calls it compares the requirements against the documents the association already holds and prepares a clear picture of what is already ready, what needs updating and what must be produced from scratch, going as far as suggesting a first draft of the missing documents — always reviewed by a person.
// The results
- 01 Monitoring of many more grant calls without increasing the staff's workload.
- 02 Energy focused only on the calls with a good chance of success, thanks to the compatibility scoring.
- 03 Faster preparation of dossiers thanks to the automatic overview of the documentation available.
- 04 More polished applications and smarter use of the staff's time, with a better overall success rate.